Rental Terms

Service Agreement

The following Terms and Conditions form (hereinafter referred to as “Terms and Conditions”) and Mirror Package Service Agreement form (hereinafter referred to as “Service Agreement”) will set forth an agreement between Picture It Rentals (hereinafter referred to as “Provider”) and “Client” (name listed on the Client Information section of the Service Agreement), for photo booth services for an event taking place at the address listed on Venue information section of the Service Agreement. The following Terms and Conditions and Service Agreement sets forth the full, written intention of both parties and supersedes all other written and/or oral agreements between the parties.

Picture It Rentals Obligations

1. Provide an operational photo booth that does not require money to operate for the number of hours contracted. Client acknowledges the photo booth may require onsite maintenance and/or servicing during the event, and may only operate for 90% of the length of the time contracted as a result of that maintenance and/or servicing.

2. Provide a qualified technician onsite to maintain the unit in operating condition.

3. Setup and removal of the photo booth in a timely manner.

4. Scrapbook Album will be given to the primary contact immediately following the event (if applicable).

5. DVD (digital copy) will be given to a primary contact immediately following the event (if applicable).

Travel Fee(if applicable)

There is no travel fee for events held within a 20 km radius of Edmonton, AB. Outside of this radius the Client will be charged $2.00 per kilometre per additional km traveled. Example: If the location is 60 km from Edmonton, AB then a $120 travel charge will be added to the rental. will be used to determine travel distance, fastest time without traffic.


A non-refundable retainer equaling 50% of the total is required to secure a rental and guarantee an event date. The remaining balance is due no later than 14 days in advance of Client’s event. If the balance is not paid on time, Retainer shall be forfeited and the Photo Booth reservation canceled. If the Client chooses to extend the service period past the contract time during the event, the overage in rental time will be billed to the Client at $125 per hour in 30 minute increments. Payment for any overage in time must be paid in full before any digital images or scrapbook album are delivered. Client agrees that in addition to any and all other legal rights and remedies Provider may have.

Space, Power, Set-up & Access

Client will arrange for a 10′ by 10′ area for the Photo Booth at event’s venue. A standard 3 prong outlet is required within 10 feet of the Photo Booth area (110V, 15 amps). Client will need to have an 8′ table reserved at the venue for use by the Photo Booth. Provider will arrive at least 90 minutes before the scheduled start time to set-up the Photo Booth. If Client needs the Photo Booth set-up to be completed before of the beginning of the scheduled service period then idle time will need to be added to the rental. If the event’s venue has difficult or challenging access to the desired photo booth setup location which will cause a longer load in and set-up time, then a Difficult Access Fee will to be added to the rental. Some examples are steps at entry with no ramp access or no elevator access to lofts or additional levels. The Mirror booth can not be brought up stairs.  A ramp is required at entrances and an elevator will be required for upper or lower levels.

Outdoor Set Up

Generally speaking – we do not advise setting your photo boot outdoors; however, if you are determined to do this we can discuss the possibility based on the following considerations. Please note – that we may require an increased deposit to account for the increased risk associated with an outdoor setting.

The Mirror booth can be set up outdoors however there are things that need to be considered during the planning process. The basic needs would be no real threat of rain, low winds and a flat surface is a must. An adequately levelled space is needed to set up any booth type. The Mirror Booth can not be set up in a grassy area, a smooth, level surface is required. Suitable lighting conditions are a plus.

Because weather is unpredictable a backup plan is always needed. We will require an alternate location or an added shelter to adequately protect equipment from any undesirable weather. Furthermore it is unsafe and irresponsible to operate or use any of our booths in any outdoor location when there is active lighting in the area, regardless of provided shelter. We will suspend use of the photo booth until the threat of lighting has passed.

Wind can also cause an issue as the backdrops and enclosures catch a lot of wind and become annoying or even dangerous. 6-8 kph winds cause an annoyance (the fabrics can be pushed around by the wind) while 12-14 kph winds can become dangerous (the stands can be pulled over by the winds). We have sandbags and anchors help with this but, again, there needs to be a backup plan in place if conditions prove unsuitable.

We pride ourselves in taking great quality photos and when it comes to photography, lighting is everything. We have less control of the lighting with outdoor events. We can adjust the camera settings to accommodate many lighting scenarios however a fully shaded space would provide the best results when it comes to image quality.

Hourly forecast predictions from The weather Channel will be used to determine the need for an adequately sheltered space.

No refunds will be issued because of inclimate weather. Make sure you have a suitable backup plan if you are planning on having the photo booth outdoors.

Date Changes & Cancellations

Any request for a date change must be made in writing at least 30 days in advance of the original event date. Change is subject to availability and receipt of a new Service Contract. If there is no availability for the alternate date, the 50% retainer shall be forfeited and the event will be canceled. Any event cancellation will result in a full forfeiture of the 50% retainer. No exceptions apply.

Damage To Providers Equipment

Client acknowledges that it shall be responsible for any damage or loss to the Provider’s Equipment caused by any misuse or theft of the Provider’s Equipment by Client or its guests.

Model Release

All guests using the photo booth hereby give to the Provider: The right and permission to copyright and use, photographic portraits or pictures of any photo booth user who may be included intact or in part, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose. In addition, I hereby release, discharge and agree to save harmless the Provider from any liability that may occur or be produced in the taking of said pictures or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy.

We realize that some clients may wish to have their event photos remain private. We’d love to use your photos on our web site, but understand your privacy. If you would like to keep your photos private, simply issue a written request to [email protected] with the date and time of your event and we will respect your privacy.

Online Gallery (if applicable)

Online galleries are accessible via the Client Gallery Page on   All the prints created during the rental session will be posted to your gallery page and be available for at least 30 days. Your gallery page will be password protected with its own unique password which the Client will create and share with their guests. Anyone with this password will have access to every image within that gallery. They may share and/or download any image they like without limit. It is the Clients responsibility to inform the Provider if you have a guest who would oppose to having their image posted. The Provider is not responsible for any damages caused by any posted images. Each photo within the gallery has its own comment section. If a guest decides they are not comfortable with a posted image they may request to have it pulled by commenting on the image they would like removed. We will make every effort to remove the requested image(s) as promptly as possible.


Client agrees to, and understands the following:

a) Client will indemnify provider against any and all liability related to Client’s event during or after Client’s event. Client will indemnify Provider from the time of service and on into the future, against any liability associated with Client.

b) Client will indemnify Provider against any and all liability associated with the use of pictures taken within the Photo Booth its representatives, employees or affiliates at Client’s event.

Miscellaneous Terms

If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between Provider and Client relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, Client agrees to solve any disagreements via arbitration. In the event Provider is unable to supply a working Photo Booth for at least 90% of the Service Period, Client shall be refunded a prorated amount based on the amount of service received. If the printer fails to print out photos on site, the Provider will be allowed to print the photos after the event. The photos will be delivered to the client by mail within 14 days. If no service is received by Client due to circumstances out of Providers control, Provider’s maximum liability will be the return of all payments received from Client. Provider is not responsible for any consequential damages or lost opportunities upon breach of this agreement.